NegiFlow

Invoice Workflow

Invoice automation without replacing your accounting software.

The Invoice Workflow takes the repetitive admin out of accounts payable and receivable. It extracts invoice details, files documents where they belong, sends notifications and chases follow-ups. It works with your current tools, so there's no new platform for your team to learn.

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The problem

The invoice admin nobody enjoys

  • Supplier invoices arrive as email attachments and are keyed in by hand.
  • Documents end up scattered across inboxes, drives and desktops.
  • Overdue invoices depend on someone remembering to follow up.
  • Dedicated AP software can be more cost and change than a small team needs.

How it works

How the Invoice Workflow works.

  1. 1

    Capture

    Invoices are picked up from email and other sources as soon as they arrive.

  2. 2

    Extract

    Supplier, amounts, dates and reference numbers are read from each document.

  3. 3

    Organise

    Documents are named, filed and passed to the next step in your process.

  4. 4

    Notify and follow up

    The right people are notified, and follow-ups go out on schedule until the invoice is resolved.

NegiFlow designs, configures, integrates and tests the workflow before launch, then monitors it and optimises it every month. See our process.

FAQ

Invoice Workflow questions.

Something else on your mind? Email hello@negiflow.com.

Do we need new accounting software?

No. The workflow is built around the tools you already use and connects to them where they provide an API.

Can a person approve invoices before anything happens?

Yes. Approval steps can be added wherever you want a human decision.

What if an invoice can't be read clearly?

It is flagged for review instead of guessed at, so errors don't flow into your records.

More solutions

Other solutions we build.

Workflow discovery

Have a process that’s eating up your team’s time?

Tell us how it works, and we’ll tell you where AI and automation could fit.

Describe My Workflow
  1. 1

    You describe the work

    How it runs today, in plain language. No technical detail needed.

  2. 2

    We map where automation fits

    We look at which steps AI and automation can take on, and which should stay with your team.

  3. 3

    We reply personally

    With a practical suggestion, and a call if it's worth talking through.

Prefer email?

hello@negiflow.com
About you
About the work

Walk us through the steps, and the tools involved.

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